Build your estimate

Build your estimate. Then send it to us.

Price it out yourself and watch the numbers build. When it looks right, send it over and we'll come back with a fully itemized quote. Free, with nothing committed. Your complimentary shopping list follows once you book.

You have an estimate in progress.

What are you planning?

Your event Type, date and a good headcount to go on. Don't worry, we'll dial this in as we get closer.
What you need Tick what you want. We suggest quantities and you can change every one.
Where to send it Your name and email, and we price it up.

About two minutes. Nothing is booked and nothing is charged. We review it and send back an itemized estimate, usually within one business day.

WeddingCeremony, cocktail hour, reception CorporateClient events, staff parties FundraiserGalas and benefits FestivalHigh-volume, multi-station Private partyBirthdays, showers, at home Yacht or boatDocked or underway, Hampton Roads marinas Program or RFPGovernment, base, city, college, RFQ/RFP Something elseRetirements, memorials, graduations, openings

The basics

Event date

Total guests

Of those, under 21 optional

How many will drink alcohol? optional Drinkers: — This is what we build your free alcohol budget from. Total scope and the per-drink cost.

What time should the bar open? First drink poured, not when we arrive to set up.

What time should it close? Last call. Breakdown happens after this.

Hours of bar service -hour minimum. Setup and breakdown are separate.

Where is it?

ZIP code optional

Venue optional

Getting in and out Only if your venue restricts when vendors can load in or out

Earliest we can arrive to set up optional We usually want 1 to 3 hours before the bar opens, depending on the build.

Latest we can be packed up and out optional If the venue has a hard curfew, tell us now and we will plan backwards from it.

Wedding timeline A wedding runs on a schedule, not a block of hours, so we build the bar around yours

Ceremony starts

Cocktail hour starts

Reception starts

Is the ceremony at the same place as the reception? It decides when the bar opens

Same venue Set up and ready before the ceremony, bar opens at cocktail hour Ceremony is elsewhere Bar opens when guests arrive for cocktail hour

What time should the bar open? First drink poured, not when we arrive to set up. We fill this in from your timeline.

What time should it close? Last call. Breakdown happens after this.

Cocktail hour and the reception are in separate spaces Then you need a bar in each. We do not wheel one bar between rooms. We move the goods across, which is about a 15-minute break in service. Hours bill straight through either way.

About the vessel A few things we have to know before we can crew a boat

Stays at the dock Crew can restock and rotate We push off Everything has to be aboard before we leave

Pushes off the dock Lines off, not when we arrive to load in.

Back at the dock We bill dock to dock. The crew is aboard the whole time.

Vessel name or length optional

Marina or dock

Provisioning

Handle the purchasing for us We buy, load and stock the boat before you board We'll provision it ourselves You get a free alcohol budget with your estimate Not sure yet We'll walk you through it

Anything the crew needs to know optional

A few corporate specifics These are the things procurement and the venue always ask for

Hosted: Company pays for everything Hosted to a cap per guest Drink tickets Cash bar: Guests pay

Budget cap per guest optional

PO or billing reference optional

The venue needs a Certificate of Insurance We are licensed and insured. We will send a COI naming your venue. Put our company name on a signature cocktail We build and name it with you, and print the menu cards

A few fundraiser specifics How the bar takes money changes the staffing, so we ask up front

Hosted by the organization Cash bar: Guests pay Drink tickets Donation per drink

Who holds the ABC banquet license? “Not sure” is a fine answer. We will walk you through it.

Program timing to pour around optional

We should take the payments at the bar Card and cash handled by our team, reconciled and reported back to you

A few festival specifics Throughput, power and permits decide what a festival bar actually costs

Busiest window optional

Load-in window optional

Who holds the ABC license or permit?

Cash Card Cashless tokens or wristbands Mixed

A few things about the space At-home events live and die on access, ice and where the bar goes

At home A venue Somewhere outdoors

Access notes optional

Hard stop or noise cutoff optional Music and bar off by this time. Breakdown happens after it.

Program & solicitation details Send us the solicitation and we will respond in the format it asks for

Organization type

Solicitation number optional

Response due

How many event days?

Insurance, bonding, licensing or vendor requirements optional

We need a written proposal document, not just a price Scope, staffing plan, service model and pricing in the format the solicitation asks for

Tell us what you are planning Retirements, memorials, graduations, openings. We do all of it.

What is the occasion?

What do you need?

Quantities start at your guest count, but change any of them. You do not need one of everything for every guest. Twelve kids might want lemonade while a hundred adults are on cocktails. Do not labour over the numbers: we review every estimate, round the quantities to what actually ships, and bring what your event needs.

Service style This sets what we pour and what goes on your shopping list

Beer & wine only Simplest setup and shortest list Beer, wine & a signature cocktail or two Most popular: a named drink without a full back bar Full bar Spirits, mixers, a built cocktail menu and your signature cocktails Call cocktails, full bar Guests order by brand. Your own labels, poured to order, plus signatures

Every style is $40/hr per bartender, the tier changes the shopping list and the back bar, not the labour. Boat service once the vessel leaves the dock, and protocol-level events for sitting officials and dignitaries, are quoted above the standard rate; tell us and we will price it properly.

Your team Not sure? Leave them at zero and we'll staff it for you.

Bartenders $40/hr each, we plan one per 50 guests. Drinks and supplies are separate.

Waitstaff $35/hr each, one per 50 guests when you are serving food. Bar-only events usually need none.

Party host assistants $35/hr each. Pours wine, sets the food spread and keeps it topped up, clears dishes and glassware, takes the trash out and preps in the kitchen, so you are a guest at your own party

Bar-backs $35/hr each, one per 150 guests, or fewer guests on a heavier cocktail menu. Keeps a busy bar stocked.

Cocktail servers $35/hr each. Tray service, passed drinks and champagne, ideal for a welcome drink on arrival and for keeping drinks moving during the event

Wine professionals $50/hr each for pairings, tastings and wine-led service

Day-of Beverage Director $50/hr, runs the whole beverage operation so you never have to

Bar rentals $125 delivery, charged once · $200 if second floor · deliveries that take more trucks, or multi-day drop offs and setups, cost more and are itemized on your estimate

Liquid error (sections/eb-estimate line 1137): internalLiquid error (sections/eb-estimate line 1137): internal Not sure yet, recommend this for me We'll walk through the options on your consultation call Second floor, or stairs with no elevator Delivery is $200 instead of $125 The venue requires us to haul the trash out $250, only if your venue requires it

Décor & drink walls

Glassware 4 glasses per guest

Non-alcoholic experiences À la carte, billed per guest

Cups & serviceware Four per guest is the working figure. People set a cup down and take a fresh one.

Bar equipment Optional but recommended. One of each per bar keeps drinking ice at the bartender’s hip instead of on the floor.

Mixer party packs Sodas, juice, garnish and the rest of the non-alcoholic side, priced per guest.

Add a Crush Kit Fresh pressed crushes dropped off for you to pour, no bartender needed

Want one, and for which day? Quoted separately from your bar. Everything arrives ready to pour, the equipment comes back to us clean, and we collect it the next business day. See the setup guide.

Ice 2.5 lbs per guest in summer, 2 in winter, storage cooler included over 100 lbs

Cubed iceFor drinks on the rocks Pounds of Cubed ice $5.50/10lb bag

Crushed iceFor frozen drinks and coolers Pounds of Crushed ice $6.50/10lb bag

Whiskey ice cubes2" solid cubes, for spirits served neat or on the rocks Number of whiskey cubes $18.75/25

How you'd like to pay Bank transfer is free. Card carries our processor's fee.

Bank transfer (ACH) No processing fee. Entered on our secure payment platform. Your bank details are never saved or stored on our systems. Free Credit or debit card What our processor charges us. We don't mark it up. +3.65%

Gratuity Optional on events under 100 guests

Add a gratuity for the crew Goes to the bartenders and staff working your event.

Your gratuity Percent of the bar services subtotal

Where do we send it?

The more we know, the more accurate your estimate. Leave anything blank that you are not sure of yet and we will work it out with you. The gaps are simply what we confirm before your date is locked in, so whatever you can answer now comes back as a sharper number, faster.

Your name

Phone

Company or organization optional

Billing address optional Needed on the invoice. Skip it if it is the same as the event address.

Best time to reach you

Anything else? optional

Supplies Mixers, garnish, ice, cups, napkins, straws. You always buy your own alcohol.

Let us bring the supplies Recommended. It is one less run, one less thing to store, and nothing forgotten on the day. I'll bring some of it myself Pick what you are covering and we bring the rest. Handy if you already have the soda or want your own mixers. I'd rather buy everything myself Honestly, we'd talk you out of it. It is a lot of work and pressure on your day. But it is your call, and we'll add every item to your shopping list with quantities.

What are you bringing? Tick yours. Everything unticked comes from us.

Mixers Sodas & juices Fresh citrus & garnish Ice Cups Napkins & straws

Signature cocktails are the exception: we supply those ingredients, so the drink tastes the same in your glass as it does in ours. Mixers for them are still yours to buy if you would rather, and if you would not, our Call and Premium Party Packs in the add-ons above cover sodas, juices, citrus and garnish by the guest.

Want a firmer quote, faster? Answer a few more and we can often skip the discovery call. All optional.

The venue

Event address

Venue type

Indoors or outdoors?

How many bars should be open?

The bar itself So we know what to load, and what is already waiting for us

Who is providing the bar?

What kind of bar is it? A rough description is plenty. It tells us how many people can work behind it.

Back bar for bottles and glassware?

Tables and linens

Linen color optional

How should the drink menu be shown?

On site already

There's an ice machine we can use There's a dumpster on site The venue already has a bar Tell us what kind in the notes and we may not need to bring one The venue provides tables and linens There's power at the bar position There's running water or a sink nearby There's a fridge or cold storage we can use

Drinks You buy the alcohol. Tick what you'll be providing so we can plan around it.

Beer or seltzer Wine Champagne Spirits Mixers Soda

Signature drinks you have in mind

Who's being celebrated?

Theme or colors

Uniform

Tip jars on the bar?

How did you hear about us?

Discounts you may qualify for

Leave this field blank

No obligation, and no card required. We reply with an itemized quote and a cocktail menu. Your complimentary shopping list follows once you book.

Your estimate

Indicative range —

Add services to see an estimate range.

How pricing works

A $50 booking fee applies once, when you reserve your date.

Events of 100 guests or more carry a service charge of $3–$6 per guest. Where you land in that range depends on the scope of the work: how many bars, how much service, how complex the build. It takes the place of tipping, and your final quote names one figure; the estimate shows the band because we have not scoped it yet. Under 100 guests, gratuity is optional and entirely your call.

It is shared across everyone who touches your event, not just the bartender you meet. That means the team who plan and prep it, the crew who deliver and build the bar on site, the bartenders and waitstaff working the floor, and the crew who come back to pick up and clean up after your guests have gone home. Several of those people you will never see, and the ones you do see are not the only ones who worked your event.

Bank transfer is free. Card payments carry a 3.65% processing fee, which is what our processor charges us, not a markup. Payments run through a secure platform and your bank details are never saved or stored on our systems.

Travel is $2.00 per mile each way, beyond 20 miles from our Virginia Beach base, and the builder estimates it from the city you pick. We confirm the exact figure from your venue address. Taxes are quoted separately.

Licensed & insured
ServSafe® certified
80+ service pros

Tell us a little about the plans for your event and a Beverage Pro will reach out within 24–72 hours.

Your name

Phone

Event date or roughly when

What kind of event?

Roughly how many guests?

Anything you want us to know? optional

Leave this field blank

More to share? Don't worry. We'll get all the details from you over the phone.

Estimate —

What happens next

Six steps. Only one of them is yours.

It starts with a complimentary consultation. We go through the options with you and narrow it down together.

You
Book a call or submit the form
Tell us the date, the venue, the headcount and roughly what you're picturing. Five minutes, no obligation, and it's the only step that needs you.
Complimentary consultation
A beverage specialist walks you through the options and narrows things down with you. Bar styles, staffing levels, cocktail ideas and what actually suits your venue and budget.
Itemized quote
An à la carte quote covering equipment, tools, mixers, fresh ingredients and staff, priced line by line so you can see exactly what you're paying for and adjust it.
Contract & deposit
A services contract setting out the details of your event and the responsibilities on both sides, plus a 50% deposit to lock your date in.
Menus & shopping list
Seasonal cocktail menus built to your taste, and a custom alcohol shopping list telling you what to buy, where to buy it, how much and at what price.
Event day & clean-up
Bartenders arrive early in pressed uniforms, set up, serve, and manage the space throughout. Afterwards we break everything down and leave it as we found it.

Let's get started

Tell us about your event.

Send us the date, the venue and the headcount. You'll get an itemized estimate, a custom cocktail menu and honest guidance, free, with nothing committed.

Build your estimate Call 757-995-5855

Where we serve

All seven cities of Hampton Roads: Virginia Beach, Norfolk, Chesapeake, Portsmouth, Suffolk, Newport News and Hampton. We also cover Williamsburg, Richmond and all the way to Miami. Beyond that, travel is a line item, not a limit: if you can cover the travel, we will be there.

10% off for military and first responders. Free consultation, no obligation.

Contact

Build your estimate. Then send it to us.

Six steps. Only one of them is yours.

Book a call or submit the form

Complimentary consultation

Itemized quote

Contract & deposit

Menus & shopping list

Event day & clean-up

Tell us about your event.

Are you 21 or older?

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